Privacy and Security Policy
Effective Date: November 1, 2023
EquiQuill.com is a new and innovative application currently in its alpha stage of development. We are a small, dedicated team, with our founder and sole employee at the helm. Despite our size, we take privacy and security incredibly seriously. At this early stage, we are committed to building a foundation of trust with our users by prioritizing the protection of your data. We recognize that trust is paramount, and we want you to feel confident in using our app. Rest assured that even as a small team, we are actively investing in and implementing robust security measures to ensure the integrity and confidentiality of your information. Your privacy and data security are fundamental to our mission, and we are continually working to strengthen our security protocols and compliance practices. We appreciate your support as we grow and improve our app. Your feedback and trust are invaluable to us as we strive to provide you with a secure, reliable, and please experience.
Thank you for being an early adopter, and for working with us as we evolve and group this new and exciting platform. We look forward to serving you as we continue to develop and enhance our application.
Data Collection and Usage
- From you, we store in our systems your email, encrypted journal entries, encrypted reflections, images, and various application settings. No additional elements are tracked beyond this data.
- We do not store any personal information beyond your email address, and data that you explicitly provide to us.
- Data is solely used for the application's intended purposes, and we do not or will not use it for any other purpose without your explicit consent.
- Data elements stored include cookies, used to store short-lived session information as well as some application settings. We do not employ any other tracking technologies within the application.
- The difference between store and collect from our perspective: collect to us means that we are actively tracking and storing data for purposes that go beyond the every day use of our application, whereas store means that we are storing data that you provide to us, strictly for the purposes of the application. Given this definition, we do not "collect" any personal information from you.
- Your journal entries are stored in our database, and are encrypted using AES-256 encryption. This means that your data is encrypted on your device before it is sent to our servers, and it remains encrypted while at rest on our servers. This makes it impossible for us to access your data, even if we wanted to. This also means that if you lose your password, we cannot recover your data for you. We do not have access to your data, and we cannot decrypt it for you. This is why it is important to keep your password safe and secure, and to make sure that you do not lose it.
User Account Management
- User accounts can only be created through Google accounts.
- The only personal information accessed from Google or Facebook account is your email and name. Other personal data are not required or ever requested to use the equiquill.com application.
- You have the ability to manage your account, including requesting the deletion of your account and data. To do so, please contact us at marc@equiquill.com.
- You must be 18 years or older to use this app.
Third-Party Services
- We do not use third-party services, except for OpenAI and Google Cloud Services.
- When using third-party services, your data is encrypted using TSL/SSL encryption, and does not employ end-to-end encryption. This means that the party receiving your data (and only the party receiving your data) can understand it. This is different from end-to-end encryption, where only you can decrypt your data.
- Data sent to third-party services is never stored on their. It is processed and the results of the processing are returned to you.
- Sharing your data with third-party services is optional, and you can choose not to use these services. If you do, then application functionality will be strictly limited to capturing of journal entries, and will not employ any of the advanced features that we offer.
Data Retention
- Data is retained as long as your account remains active.
- You may request the removal of your account and associated data at any time by emailing marc@equiquill.com.
Consent and Opt-Out
- While you cannot opt-out of data collection, you can choose not to use our service and request the removal of your data at any time.
Security Measures
- We are committed to your data security and employ the following industry best practices:
- OWASP Cloud Armoring and Posturing for robust cloud security.
- TLS/SSL Encryption to protect your data during transit.
- Advanced Encryption Standard (AES) to secure your data while at rest.
- End-to-end encryption for all stored data. That is to say, your data is encrypted on your device before it is sent to our servers, and it remains encrypted while at rest on our servers. This makes it impossible for us to access your data, even if we wanted to.
- Two-Factor Authentication (2FA) built into our backend servers for added access control.
- Active Container Scanning to detect and mitigate threats and vulnerabilities.
- CISSP trained employees, ensuring a high level of security expertise.
- Your data security is our top priority, and we continuously update our protocols to safeguard your information.
Changes to the Policy
- Any changes to this policy will be communicated to you via email.
Contact Information
- For privacy-related inquiries or concerns, please contact us at marc@equiquill.com.
- We are committed to maintaining the confidentiality and security of your data. Your trust is important to us, and we are here to address any questions or concerns you may have regarding your privacy and data security.
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